BeneTek, Inc. - Technology Solutions

The Vision, Skills and
Technology to Meet A
Changing Future

Payroll Service
Time & Attendance
Retirement Administration
Health & Welfare
Voluntary Plans
Worker's Compensation

BUSINESS SOLUTIONS AND CONSULTING

Technology Consulting

BeneTek, Inc. (a member of The Benefit Companies, Inc.) provides technology consulting and implementation with an approach that accelerates implementation. Our process-driven approach to implementation helps our clients speed up the blueprint, configuration, and final preparation phases of their projects. BeneTek’s project implementation methodology includes the following phases:

• Requirements Gathering
• Design and Blueprint
• Project Planning
• Cost and Resource Planning
• Configuration and Customization
• Testing
• End User and Administration Training
• Final Preparation and Cutover

Getting Transformation off the Ground

Times of change should not be permitted to divert attention away from the importance of transformation. Over the next several quarters— and possibly longer—you and your organization will likely face some challenges. You may be preparing to:

• Cut budgets and align spending with shrinking market opportunities
• Wring out every last bit of working capital by focusing on technology
• Exit some businesses, making wholesale changes to the enterprise
• Merge, sell or acquire business units

BeneTek not only understands the tremendous burden of these mandates, but we also can provide experienced guidance on getting your transformation project off the ground.

Technology Solutions

One of many trends shaping today's business climate is integration. Yesterday's neatly separate business areas and disciplines have merged and evolved, creating new efficiencies and cost savings — and new complexities.

Integration is at the heart of BeneTek services. Not every area of expertise falls neatly into traditional niches — we describe these value-added areas as "specialty services." They include a variety of multi-disciplinary fields of expertise:

• Insurance Products
• Employee Benefit Products
• Retirement Products
• Health and Welfare Products
• Software & Hardware

Our Technology Solutions Provide a Broad Range of Benefits

• Directly integrate with multiple platforms, including our Bene-Chex, Inc. payroll services
• Eliminate manual computation of paper time cards or time sheets
• Recoup cost of employee overpayments including unauthorized overtime, unauthorized absences, and employee time theft
• Track valuable labor data and turn it into powerful management reports
• Use audit trail capability for critical information tracking
• Prosper from a whole new world of HR management capabilities based on the latest software and hardware technologies
• Improve overall reporting and analysis capabilities
• Consolidate attendance records for electronic submission to a payroll system through direct format

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TECHNOLOGY SOLUTIONS AVAILABLE TO OUR CLIENTS

G3 – Commission Management

This software product provides tracking of all commissions received and attributed to specific pieces of business and income producers and support staff. All of the necessary computations are performed automatically, so you can have confidence in the results.

After each piece of business is entered, the only subsequent activity is to record income and report how to divide it. In many cases, the income can be imported from electronic files to reduce data-entry requirements.

G3 provides flexible compensation schemes that can change any number of times during the life of a piece of business, while maintaining the freedom to make corrections with full audit-ability. System security is task-based, so users have access only to needed functions, and all activity is thoroughly logged.

If your business is organized as more than one company, no duplicate entry is required to produce either separate or consolidated statements or reports.

T-Fast Title Search Database

This product can hold title information for any number of counties, and it returns search results quickly even when many millions of records are involved.

The key to this performance lies in the features this product provides to help you ensure that your data is correct. For instance, subdivision names must be standardized because there is no system to keep people from filing documents with incorrect subdivision names. The T-Fast system provides a break-down of all subdivision name usage, and when you’re looking at a specific name, it can tell you what name or names you’ve changed such entries to in the past.

The system can also import electronic data from any source, and this capability can be used to import initial data from another database, and to import data on a daily basis from courthouses where documents are filed. These import steps help you find and fix erroneous data, which commonly occur in filed documents or the data generated for your import.

CP-FD – Capital Projects / Financial Database

This product provides up-to-the-minute status of all financial commitments so you don’t have to wait for invoices to be paid to know what your obligations are and what unencumbered funds remain available.

The system is aware of tax locales so the accuracy of the results is not compromised by tax variations over time or locations.

Technology
Government entities that receive their funds via legislated appropriations can track all spending to individual assets and GL accounts, and when precise funding is not known, the system can use scheduled amounts for future months until actual amounts are known. If you utilize sinking funds to pay for bonds, the system tracks all of that activity, too!

When mistakes are made on invoices or prior assignment of appropriations, corrections can be made without jeopardizing the integrity of the data. This permits you to assign an appropriation to a scheduled task as soon as the cost of that task is known, without concern for the fact that you will frequently want to change appropriations later. Appropriations can easily be changed right up to the moment of the authorization of payment of an invoice, and corrections can still be made after that step.

The system is designed to handle historical data that contains errors, so you can start using the system with existing projects even though some of the recorded activity shows incorrect information.

R2 – Roof Condition Assessment

This package provides an objective way to determine the most economical strategy for managing roof repair and replacement. This reduces the expertise needed to perform inspections because that process is reduced to counting and measuring specific conditions, and optionally, photographing roof conditions.

Photos and drawings can be added to the record for a building or roof section by merely dragging and dropping the image files.

The actual assessment of the overall roof condition and the resultant recommendation is calculated by the program.

The system can handle any number of clients, client sites, projects, inspections, buildings, roof sections, photographs, and drawings. It generates spreadsheets that can be given to roof owners to use to budget for repair and replacement tasks over a five year period, and it creates reports of anticipated costs for roofs for a ten year period. The system also provides for reporting on conditions that help complete the description of the building, such as interior conditions and access points, even though these do not affect the computations that produce the recommendation.

The reporting system permits the creation of multiple cost-profiles, so you can easily switch profiles to match a given location or changes in material and labor costs.

FleetExpress

This package provides tracking and scheduling of all maintenance and repair of vehicles and equipment, and reporting of all fuel usage. If you use GSA vehicles, the system will directly generate the electronic reports they expect to see for fuel reimbursement requests.

If you use a commercial card-reader for fueling, such as the “Gasboy” system, FleetExpress can import data directly from your card-reader.

The scheduling of preventive maintenance for each piece of equipment is based on its usage profile, and the system adjusts the anticipated usage based on the actual milestones reached as reported by the fuel records.

The system also provides a comprehensive “Work Request” sub-system, used to manage all work requested of your maintenance department. This feature allows you to assign tasks to individuals and to specify their priority. It also permits the requestor to check on-line to see when their request is scheduled to be done and when it is complete.

All maintenance tasks are user-maintainable, so you can add tasks and sub-tasks as needs arise. You can also add to the standard “PM Patterns” and “Vehicle Classes”, to suit equipment that doesn’t fit any existing category. Reports also include the ability to compare the economics of leasing versus ownership.

For additional information, please email marketing@benefitsinc.com or call us at (262)207-1999.

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The Benefit Companies includes BeneCo of Wisconsin, Inc., Benefits, Inc., Bene-Chex, Inc., BenePac, Inc., BeneTrak, Inc.,
Select Solutions, Inc., SelectONTime, BeneFlex, Inc., BenHR, Inc., BeneVest, Inc., BeneTek, Inc., Ship Shape, Inc., BeneTax, Inc., Flanagan Insurance